Job description
Our client, a prominent fashion brand, is seeking a skilled career Executive Assistant to support a C-level executive. This role will commence as a temporary position, requiring on-site presence in Los Angeles - downtown.
What You’ll Do | Key Accountabilities:
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Proactive Support: Anticipate and fulfill executive needs, identifying opportunities to optimize processes and enhance efficiency.
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Meeting Coordination: Strategically manage and schedule meetings, including agenda preparation and distribution of minutes as required.
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Calendar Management: Provide exceptional management of complex schedules, prioritize inquiries, and consider time zone sensitivities.
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Travel Arrangements: Coordinate comprehensive travel itineraries, including transportation, accommodations, and other logistical needs.
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Event Logistics: Organize and manage all details for office and off-site meetings, training sessions, and events.
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Presentation Development: Create dynamic PowerPoint presentations and other graphics, ensuring professional and effective communication.
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Project Execution: Support project implementation by managing schedules, sourcing information, and facilitating team meetings.
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Gatekeeping: Screen and prioritize incoming communications and meeting requests on behalf of the executive.
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Administrative Support: Maintain accurate distribution lists, organizational charts, and other administrative records.
What You’ll Bring | Skills & Experience:
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Education and Experience: Bachelor’s degree or equivalent experience. Minimum of 5 years’ experience as an Executive Assistant supporting C-level executives or senior management.
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Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) to produce high-quality documents and presentations.
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Organizational Skills: Strong ability to manage multiple tasks with urgency, confidentiality, and discretion.
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Adaptability: Calm under pressure, adept at managing interruptions, changing priorities, and completing tasks with or without established procedures.
Additional Requirements:
- Availability for on-site work in Los Angeles (downtown).
- Temp to hire
- up to $100k/year DOE
